A virtual conference on a virtual meeting platform? No physical presence, no hand-shaking, and no interpersonal discussions between breaks near the bathroom. That does sound like a tough nut to crack. Making a virtual conference memorable is not an easy feat. What makes it easier though, is the virtual AGM platform with its variety of features. The meetings are not simply a standard Zoom call anymore. From screen sharing in real-time to hosting the meeting in a virtual lobby to holding live Q&A sessions during the meeting, the world has come a long way.
The key ingredient to making the event memorable lies within the features offered by the virtual town hall meeting platform. It is important to pick just the right platform for this purpose. The best virtual event platform has useful, engaging, and interactive features. They are integrated with some top service providers and come with state-of-the-art functionality and ROI. Some important features of virtual event platforms:
1. Space for webinar auditoriums
Even though the conference or event is virtual, it is always a good idea to make it feel real. The element of space is what cuts it. Good enough space helps the audience feel like they have entered an actual venue and then navigate their way to the auditorium for the webinar. The visuals need to be impeccable for this purpose. But not every virtual team meeting platform offers similar visuals and effects. Some have flat 2D designs while others offer creative and immersive environments. Picking the right platform is necessary.
A virtual event’s core lies in the webinars hosted. A great online meeting platform ensures a webinar feature that is easy to set up and use and also conveniently integrates with the virtual meeting platform. Some platforms also allow customization and it does not hurt to brand the event a little. This also helps attendees feel more connected to the brand.
2. Breakout rooms
Breakout rooms facilitate networking with participants of the event, collaborating with them, and getting a sense of their critical thinking skills. Good virtual corporate meeting platforms offer the feature to group attendees in groups. They can hold discussions on a variety of industry topics, brainstorm on issues and establish a connection with each other. This makes the event more engaging and stimulating and ensures fruitful outcomes.
3. Q&A session
The best virtual team meeting platforms offer features that allow for making webinars more interactive and enhanced. Features that let attendees interact with the guest speakers and hosts in real-time are significant. Ensuring that attendees can ask questions, address issues, and engage deeply with the event, is a path to the success of the event. Interactive and informative discussions help attendees to contribute to the event. They feel invested in the content of the discussion and feel welcome. This is a cool way to facilitate the exchange of ideas and thoughts.
4. Polling
Another amazing feature to consider during a webinar is live polling. The attendees can be asked to poll on a certain topic and the host can get a sense of their level of engagement with the session. Post the event, polling is beneficial to collect insights on the level of engagement and help learn more about the audience, making it easier to comprehend what things resonated with them and what did not. The guest speakers can also improvise accordingly depending on what the attendees would prefer to discuss more.
5. Captions
The element of inclusivity in the features of a virtual event platform is important. For instance, many platforms offer auto-generated captions for webinars to aid attendees with hearing impairments. It makes them feel welcome and part of the discussion. Other than this, auto-generated captions are great to help attendees follow the content and keep track of what is going on even if they zone out for a minute or two.
6. Translation
With the element of diversity comes a multi-lingual crowd. Live translations are important tools to have on board in such a case. Certain virtual event platforms offer attendees to read and listen to the entire webinar in the language they prefer. These platforms are usually integrated with certain platforms that offer translation tools. Such a conference is bound to make a mark in the industry seamlessly and expand globally and gain a reputation for the hosting company. This is good for the brand and will also attract more audiences to future webinars or events.
7. Lounge for networking
Interacting with guest speakers during the event is a great way of ensuring success, but interacting with fellow attendees is also a necessary thing to do and keep in mind. Several people usually attend virtual conferences to meet like-minded people and connect with them on a personal level and engage in shared discussions. A great virtual platform will offer features that enable networking among the attendees like audio, video, chat tool, and maybe even a separate group meeting option. This tends to increase engagement manyfold and attendees can have valuable takeaways from their presence at the event.
Conclusion
The COVID-19 pandemic made the world curl up from its core, but maybe it changed the world for the better – the virtual world at least. No one marks a webinar invite as a spam email or text anymore. In the present era of booming technology, people actually look forward to attending virtual webinars, interacting with their favourite and renowned speakers, meeting new people, and establishing more connections in the industry. The benefits offered by virtual meetings are endless and the world has realized these benefits in recent years.
Picking the right and suitable virtual team meeting platform, like Dreamcast to host the event is important to ensure success. The host must be aware of what kind of features are needed and what kind of integrations they expect from a virtual platform to support the requirements of the event. Virtual meetings run the world, at least in post-covid times.